We take your privacy very seriously and we ask that you read this privacy notice carefully as it contains important information on who we are, how and why we collect, store, use, and share personal information, your rights in relation to your personal information, and on how to contact us and supervisory authorities in the event you have a complaint.
Who we are
J. B. Edlington & Company Ltd collects, uses, and is responsible for certain personal information about you. When we do so we are regulated under the EU General Data Protection Regulation which applies across the European Union, UK General Data Protection Regulation, and the Data Protection Act 2018. and we are responsible as ‘controller’ of that personal information for the purposes of those laws.
The personal information we collect and use
In the course of our business, we collect the following personal information when you provide it to us:
Names, delivery addresses, and contact details of Persons placing the order.
Company name, Company address, Company telephone number, invoice address
How we use your personal information
We use your personal information to:
To dispatch your orders
For invoicing, accounts and tax purposes
For Machine Warranty and Registration
Who we share your personal information with
We routinely share your name and delivery address details, and telephone number (landline and/or mobile) with our third-party suppliers. For a list of our third-party suppliers —see below. This data sharing enables us to deliver goods to your delivery address.
We will share personal information with law enforcement or other authorities if required by applicable law.
We will not share your personal information with any other third party.
Whether information has to be provided by you, and if so why
The provision of name, address, delivery address, telephone number (landline and/or mobile) is required from you to enable us to deliver the goods to the property address and provide our services. We will inform you at the point of collecting information from you, whether you are required to provide the information to us.
How long your personal data will be kept
We will hold your name, address and contact details for the period we are required to retain this information by applicable UK tax law (currently 6 years)
We don’t track or collect visitor information from our website.
These are small text files that are installed on your computer. We don’t use any type of tracking cookie on my website. The only cookies on our website are transient or sessions cookies. They are deleted once you close your browser and they don’t store anything that personally identifies you. They don’t collect any information and pass it to me.
If you would like to know more about the different types of cookies, this site explains what they are and how they work – http://www.allaboutcookies.org/
Reasons we can collect and use your personal information
We rely on The GDPR Recitals 32, 39 – 44 (and Art 9(2)(b) for employees) as the lawful basis on which we collect and use your personal data.
Under the EU General Data Protection Regulation, UK General Data Protection Regulation, and the Data Protection Act 2018. you have a number of important rights free of charge. In summary, those include rights to:
- fair processing of information and transparency over how we use your use personal information
- access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address
- require us to correct any mistakes in your information which we hold
- require the erasure of personal information concerning you in certain situations
- receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
- object at any time to processing of personal information concerning you for direct marketing
- object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
- object in certain other situations to our continued processing of your personal information
- otherwise restrict our processing of your personal information in certain circumstances
- claim compensation for damages caused by our breach of any data protection laws
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioners Office (ICO) on individuals rights under the UK General Data Protection Regulation and the Data Protection Act 2018.
If you would like to exercise any of those rights, please:
- email, call or write to Paul Edlington, our Data Protection Officer
- let us have enough information to identify you
- let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill), and
let us know the information to which your request relates including any account or reference numbers, if you have them.
Keeping your information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
How to complain
We hope that we can resolve any query or concern you raise about our use of your information.
The General Data Protection Regulation, UK General Data Protection Regulation, and the Data Protection Act 2018. also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.
Changes to this privacy notice
This privacy notice was published on 11 January 2021.
We may change this privacy notice from time to time. You should check this policy occasionally to ensure you are aware of the most recent version.
How to contact us
Please contact Paul Edlington, our Data Protection Officer, if you have any questions about this privacy notice or the information we hold about you.
Please send an email to firstname.lastname@example.org, write to J B Edlington, The Old Bus Depot, Ropery Road, Gainsborough, Lincolnshire, DN21 2NS or call 01427 612030.
Do you need extra help?
If you would like this notice in another format (for example: audio, large print, braille) please contact us (see ‘How to contact us’ above).
List of Third Party Suppliers
Direct Express Logistics Doncaster, Unit 2, Alpha Court, Capitol Park, Thorne, South Yorkshire, DN8 5TZ
Tel: 01405 766 844
Cartwright Bros (Haulage) Ltd.
Tel: 01522 682041
Rainthorpe Transport Ltd, Cliffe Farm, Main Street, Normanton, Grantham, Lincolnshire, NG32 3BH
Tel: 01400 250346